Documentation
Suite

Digital tools for language documentation, revitalization, and public sharing.

Overview

FluentDoc Documentation Suite is a dedicated environment within FluentDoc designed for language documentation, revitalization, and research. It provides the same creative tools used by language builders, enhanced with academic and institutional features for field linguists, universities, and cultural programs.

With the Documentation Suite, users can create structured linguistic records, collaborate securely with teams, and publish languages to public pages that make revitalization efforts visible and measurable.

FluentDoc is already used by independent creators to design languages for entertainment and storytelling. Now, through the Documentation Suite, we’re extending that technology to support real-world preservation and revitalization work across universities and government-funded programs.

Why this matters

Documenting a language is hard. Teams juggle spreadsheets, PDFs, and ad hoc databases that are difficult to maintain and share. Communities need visibility, educators need modern teaching tools, and funders need clear outcomes. The FluentDoc Documentation Suite provides a single place to capture, organize, publish, and report on language work.

What the suite includes

  • Structured documentation: Words, phrases, orthographies, cultural notes, audio, and references in one place.
  • Public language pages: Share verified records with a clean, accessible web presence.
  • Collaboration & roles: Invite contributors, reviewers, educators, and community leads with role-based permissions.
  • Exports: One-click PDF, CSV, and JSON exports for archiving, research, and reporting.
  • Review & governance: Version history and approval flows to protect authoritative content.
  • Impact analytics: Track languages documented, entries added, and public engagement for reports.

    • Use cases

  • Creators: Produce shareable public records alongside your creative work.
  • University courses & fieldwork: Teach documentation methods and publish student projects responsibly.
  • Government & cultural programs: Provide digital infrastructure that stretches revitalization budgets and demonstrates results.
  • Community projects: Empower speakers, elders, and learners to contribute with guided workflows.

    • How it works

  • Capture: Collect lexical items, phrases, audio, and cultural notes with guided forms.
  • Organize: Apply tags, sources, dialect markers, and validation states.
  • Publish: Generate public pages for languages or projects with controlled visibility.
  • Report: Export datasets and pull impact metrics for grant and stakeholder reporting.

    • Funding alignment

    Many revitalization grants request a digital and public-facing component. The Documentation Suite delivers that component out of the box and supports:

    • U.S. ANA Native Language Preservation & Maintenance
    • NEH/NSF Documenting Endangered Languages
    • Canada FPCC initiatives
    • New Zealand Te Reo Māori programs
    • EU cultural diversity programs

    Privacy, access, and data stewardship

    Project leads control visibility and contributor roles. Communities retain ownership of their materials. Data is exportable at any time. We support standard archival formats and can discuss hosting options that meet institutional policies.

    Pilot program

    We partner with departments and cultural organizations on scoped pilots that include onboarding, implementation support, and reporting templates. Typical pilots run 8 to 12 weeks and culminate in a public language page and a short impact brief.

    What you get

    • Project setup and contributor onboarding
    • Template configuration and data import support
    • Monthly check-ins and a final impact snapshot
    • Recommendations for long-term sustainability

    FAQs

    Who is this for?
    Creators, educators, researchers, cultural organizations, and community projects.

    Can we control what is public?
    Yes. You decide which items, fields, or sections are public or private.

    Do we keep ownership of our data?
    Yes. You retain ownership. You can export your data at any time.

    Can students use this in a course?
    Yes. We support class-based collaboration with instructor controls.

    How do you support grants and reporting?
    We provide exports and impact metrics to include in grant applications and final reports.

    Do you support audio and multimedia?
    Yes. You can attach audio files and other media to entries.

    What does a pilot cost?
    We scope pilots based on project size and support needs. Contact us to discuss details.

    Can we integrate with archives later?
    Yes. We support export formats that can be ingested by archives and repositories.

    Summary

    FluentDoc is redefining how languages are documented and shared. Through the Documentation Suite, we are building the digital foundation for language revitalization—connecting creators, educators, and communities through modern tools that make linguistic work visible, organized, and enduring.

    Whether you are a university researcher, cultural organization, or government program, FluentDoc provides the infrastructure to support meaningful and measurable revitalization projects.

    Ready to explore how FluentDoc can support your work? Reach out to us!

    Send Us A Message - TechOS X Webflow Template
    Talk to us about a pilot
    hello@fluentdoc.com